When you decide to resign and move forward with another company to get better opportunities and increase your sources of income, you need to write a letter of resignation to notify your company authorities, HR department, and Senior staff.

Your way of writing a resignation letter will tell a lot about you and your relationship with your workplace, so you need to make it more precise and write with staying relevant and professional by describing your experience with your workplace.

You need to show your gratitude towards the workplace that served you well in the past years and made you be capable of going for those challenging dreams and give them value with your letter of resignation and start the next step in your career.

In this article, we will learn how you can write a letter of resignation with quality example templates…

How to write a Letter of Resignation Template with Examples:

1. Your Resignation and Last Day
2. Show Appreciation
3. The Handoff
4. The Conclusion

1. Your Resignation and Last Day:

Write down the position you’re quitting from and the effective date at the outset; there’s no need to be vague or inventive. You undoubtedly told your manager why you were leaving, but you don’t need to go into detail here; keeping it straightforward is acceptable.

Letter of Resignation


2. Show Appreciation:

The next step is to express gratitude to your employer for the chance and highlight your work’s most rewarding aspects. Even if you couldn’t be happier to be going, this still holds true. Keep in mind that you don’t want to leave a bad impression or destroy any bridges (you never know when you might need a reference).

3. The Handoff:

Express your desire to aid with the changeover. There’s no need for extensive detail (and certainly don’t promise anything you can’t achieve), but a couple of sentences expressing that you’ll ensure a seamless wrap-up of your obligations will indicate that you’re invested in the outcome.

I will make every effort over the next two weeks to complete my tasks and provide any necessary training to other team members. Do let me know if there is anything else I can do to ease the change.

4. The Conclusion:

After writing the main topics, you need to conclude things professionally by thanking all your staff and company as you move forward with the next step in your career.

Be sure to end the email politely. Tell them that you still care about their success and invite them to contact you if they need anything.

Letter of Resignation template Examples:

Example 1:

Greetings, Manager!

I am writing to formally submit my resignation from the [job title] position at [business name]. According to my notice period, my last day will be [last day of employment].

Please accept my sincere appreciation for the [number of years of employment] I have spent working for you in this position. During my stay here, I have gained a wealth of knowledge and have greatly loved working with my peers. Much of what I have learned here will serve me well in the future, and I will remember this experience fondly.

During the next [notice period in weeks], I will do everything in my power to ensure a smooth handoff of my responsibilities to my colleagues or my replacement. If there is anything further I can do to help, please let me know.

Name Here

Example 2:

Greetings, Manager!

I have decided to retire after giving it a lot of thought as [job title] at [business name]. My last day will be [last day] as per my notice period.

I’ve been offered a position that will cut my commute in half and provide me more time to spend with my family outside of work.

Please accept my sincere appreciation for the [number of years and months of service] I’ve spent at [business] and say how much I appreciate the many opportunities you’ve given me.

I am committed to helping with the transition in the weeks leading up to [end date].

Respectfully, [Your Name]

Example 3:

Greetings, Manager!

I am writing to give you notice that I will be leaving [business] as of 2024. I am aware that finding a replacement for [job] will take time, so I am writing to offer as much lead time as possible.

My time at [business] has allowed me to develop both personally and professionally. I appreciate your help and direction throughout my time working for the company.

Feel free to get in touch if you have any inquiries about the work I’ve been doing. I’m here to lend a hand through this time of change.

I hope that you achieve even greater heights in the future.

Respectfully, [Your Name]